Job Description

Collections Processing Assistant II

Department: BookOps

Employment Type: Full Time

Location: Library Services Center

Reporting To: Sergio Marte

Compensation: $44,590 / year

Description

Overview
The BookOps Logistics Department is primarily responsible for receiving, processing, sorting, and the delivery of all new and circulating materials for 150 branches across 4 boroughs which comprise the BookOps member libraries. The workload volume for the Logistics Department is extremely high. These materials are all in high demand and selected to meet the needs of the communities of New York. This service level is a foundation of NYPL’s Strategic goal of “More People Reading More”. It is made possible through the full staffing and leveraging of this unit. The unit supports countless projects aligned with Learning, Creating, and Reading.

This Collections Processing Assistant II (CPA2) serves 3 different departments within BookOps Logistics Operations: Receiving and Processing, Sorting, and Distribution. The main functions of this role are to ensure the timely delivery of library materials to the BookOps member libraries. The major steps that are involved in this process are to receive, transport, process, shelve, sort and deliver library materials in an accurate and timely manner. CPA’s can work across any of these departments.

Responsibilities
Reporting to the Manager of Sorting and Distribution, the Collections Processing Assistant II will:

• Work with manual and automated systems to accurately sort library materials, supplies, and inter-branch mail.
• Prepare print and non-print library materials for circulation (separate and shelve new materials, link records, label materials, cover library books for preservation, etc).
• Receive and vet materials in the Integrated Library System (ILS).
• Transport book trucks and other book containers to designated destinations.
• Separate designated materials and stage them for delivery.
• Sort and deliver mail and packages throughout the building.
• Perform mailroom duties at other library locations when necessary.
• Vet and accept incoming materials from USPS, UPS, and other vendors.
• When necessary, work within other BookOps logistics units to serve our patrons.
• Work on specialized projects as they arise.
• Perform other related duties as required.

Managerial/Supervisory Responsibilities:

• Alert the supervisor if there’s a mechanical issue with our equipment.
• Assist supervisor in finding missing interoffice mail and packages.

Required Education, Experience & Skills

Required Education & Experience

• High school graduation or high school equivalency certification.

Required Skills

• Ability to follow written and verbal instructions.
• Ability to process a large quantity of work while maintaining a high degree of accuracy.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Successfully demonstrated ability to work independently or in a team environment.
• Demonstrated flexibility, reliability, punctuality, and attention to detail.
• Data entry knowledge.
• Knowledge of Microsoft Word, Excel, and Google Drive.
• Must be able to lift 50 lbs.
• Must be able to push a loaded book cart.

Preferred Qualifications

• Experience working in a fast paced environment.
• Familiarity with Sierra.

Core Values

All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Office Setting
• Warehouse Environment

Physical Duties

• Operates Manual and Electric Pallet Jacks
• Works with an Automated Sorting Machine
• Lifting up to 50 lbs. Required

Pre-Placement Physical Required?
Yes

Union/Non Union
Local 1930

FLSA Status
Non-Exempt

Schedule
35 hours per week
Monday - Friday

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library

Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

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