Job Description

Position Summary

New River Electrical is searching for an Accounts Payable Assistant to join our Finance team, as our operations continue to grow. The Accounts Payable Assistant is responsible for the day-to-day general clerical and accounting functions and transactions. The assistant is responsible for receiving, processing and verifying invoices related to accounts payable. This is a full-time position and reports to the Accounts Payable Supervisor.

Duties/Responsibilities

• Review and analyze invoices for appropriate documentation, approval, coding, and taxable status.
• Process high volume of invoices in timely manner.
• Employee expense auditing and processing.
• Scanning documents for record retention.
• Monitor and maintain Accounts Payable emails and organize to appropriate folders.
• Reconcile vendor statements, research and correct discrepancies.
• Collect vendor W-9 forms and perform TIN matching.
• Communicate with relevant vendors to process invoicing or payment inquiries.
• Post invoices and credit notes, while ensuring accurate data entry in the system.
• Attach correct documentation to invoices received.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Prepare monthly vendor statement reconciliations.
• Respond to external and internal questions by email and phone.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• High school diploma or equivalent.
• Minimum 3-5-year work history in an administrative position, accounts payable experience, preferred.
• Ability to multi-task and prioritize day-to-day administrative functions.
• Working knowledge of Microsoft Office, including but not limited to Word, Excel, PowerPoint, Outlook.
• Proficient in ERP accounting systems, Vista preferred.
• Proven ability to work effectively in a team environment.
• Excellent organizational, communication (both written and verbal), and interpersonal skills.
• Must be highly organized, detail-oriented, with demonstrated ability to maintain accuracy.
• Ability to work under pressure and meet tight deadlines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time.

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